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The board serves as the backbone of any community association, with a mandate to uphold the values and regulations that keep the community thriving. But what exactly are the rights and responsibilities that come with this crucial role?
Rights of the board
Community compliance: The board has the authority to expect all residents – both owners and tenants – to adhere to the community rules and fulfil their financial obligations by paying levies as required.
Informed leadership: Staying informed is a key right for the board. Members are entitled to keep abreast of all community news and developments that may impact the association.
Respect and civility: The board, as the governing body, has the right to be treated with the respect it deserves by all community members. Mutual respect fosters a cooperative environment.
Active participation: Board members should be involved in the life of the community, fostering active engagement from all residents.
Ongoing education: To serve the community effectively, board members have the right to continuously educate themselves on matters concerning community associations, ensuring that they are well-informed and capable leaders.
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Responsibilities of the board
Due diligence: Each board member must perform their duties with a level of care and attention that protects the reputation of the association.
Community-centric decision-making: Decisions should always be made with the community’s best interests at heart, considering both the collective and the individual needs of residents.
Procedural adherence: Acting within established procedures is non-negotiable. The board must be guided by the community’s governing documents and legal precedents.
Transparency and ethics: Transparency is crucial. Board members must ensure that all decisions are clear and open, avoiding any appearance of conflicts of interest. They must disclose any potential conflicts and gifts received.
Encouraging participation: Promoting owner participation in community affairs not only strengthens the association but also ensures a vibrant and engaged community life.
New member integration: It’s the board’s duty to ensure that new community members are warmly welcomed, providing them with all necessary information and support to integrate seamlessly.
Conflict resolution: The board should aim to promote harmony among residents, addressing disputes fairly and fostering a peaceful living environment.
Clarity in communication: The rules and regulations of the association should be easy to understand. Simplifying legal jargon helps residents comply and feel confident in their knowledge of community expectations.
Accessibility of records: Providing owners with access to relevant community records upon request is part of the board’s commitment to transparency.
Financial stewardship: The board is responsible for ensuring that all fees owed to the association are collected. They should work with owners to arrange alternate payment methods when necessary, reserving foreclosure proceedings as a last resort after all other options have been exhausted.
Appeal process: Establishing a clear procedure for owners to appeal board decisions ensures fairness and provides a system of checks and balances within the community.
In essence, the board is entrusted with the responsibility of not just managing the community but also nurturing it, ensuring that every resident feels heard, respected, and part of a thriving collective. Their rights and responsibilities are the pillars upon which the community stands strong
